A private-label shrimp order can look ready on the artwork file while the product specification is still unresolved. Before asking for a quote, agree on the shrimp form and count, pack size, label requirements and estimated volume. These decisions determine whether a branded pack can be supplied for your market.

This guide follows the decisions from product specification to label approval and purchase order. Use it to prepare a brief that can be checked against the product and packaging actually available for your order.

Start With the Shrimp Specification

Specify the species, raw or cooked state, form, size grade, intended market and estimated quantity. Ask which combinations are offered rather than assuming that every form comes in every grade. BR Global Trade’s frozen Vannamei shrimp page lists several forms, IQF or block freezing and private-label availability. Confirm the combination for your order before preparing artwork.

Compare count, glaze and pack weight on the same basis

Shrimp count describes the number of pieces per kilogram or per pound; a 30/40 grade is unclear without the unit. Glazing is the ice coating on frozen shrimp. The Codex standard for quick-frozen shrimp says declared net contents of glazed packs exclude the glaze. Put the count unit, glaze percentage and net shrimp weight in the specification. An illustrative RFQ could request raw, peeled and deveined Vannamei, 30/40 pieces/kg, IQF, buyer-branded 1 kg bags and 10 bags per carton. Confirm that exact combination before quoting or printing; the example does not establish availability.

Decide the Private-Label Packaging Format

Describe whether the product is for retail or foodservice, the inner-pack size, units per outer carton and how packs will be handled after arrival. Packaging feasibility depends on the materials, printing and pack configuration available for that order. Confirm the available buyer-specific options before finalising artwork.

If you have a packaging specification, send it with the enquiry. Include the material, printed-bag or label preference, carton markings, barcode and pallet needs. Ask how the quoted weight treats glaze. The Codex standard excludes glaze from declared net contents, so align the pack declaration, product specification and quotation on a net-shrimp basis while checking destination rules.

Label and Brand Requirements

Provide the brand name, draft artwork, required language or languages and market where the product will be sold. Keep the label requirements in one controlled document, with a named person responsible for artwork decisions. If there are multiple pack versions, identify each separately so the wrong artwork is not assigned to a product.

Approve the label against the product specification

Ask which label or printing arrangements are feasible and name the person who approves the final proof. The buyer’s quality or regulatory team should check the product description, ingredients and allergens, origin, net quantity, lot code, storage wording and importer details as applicable to the destination. If an artwork proof says “peeled and deveined” while the approved specification says shell-on, resolve the mismatch before printing. Ask how the first printed bag or carton will be checked against the signed artwork version.

Product Consistency and Quality

Agree measurable limits for count variation, breakage, glaze, appearance and other defects relevant to the product. Ask which lot-specific records, laboratory results or certificate of analysis can be supplied against the purchase agreement. If a sample supports approval, record its identity and how it relates to the commercial lot.

For repeat orders, purchasing, artwork and quality teams should use the same approved product and pack versions. Record any change or permitted substitution and who accepted it.

MOQ and Production Planning

For frozen Vannamei shrimp, BR Global Trade’s MOQ is one reefer container (20-foot or 40-foot). Private-label packaging or printing may have separate minimums for the chosen configuration, so ask for those terms in the quotation. Do not assume the Vannamei MOQ applies to every shrimp product.

Private label seafood ordering also needs a realistic timetable. Confirm whether the requested packaging is available, what approvals are needed before production planning and what lead time can be offered for the actual order. Artwork review, sample assessment and final pack approval can each take time on the buyer’s side. Separate your target delivery period from a confirmed commitment. Once the configuration is agreed, request the commercial terms in writing.

What to Include in a Private-Label Shrimp RFQ

Send one enquiry with four groups of details:

• Shrimp: Species, origin requirement, raw or cooked, form, count and its unit, IQF or block preference, glazing/net-weight basis and quality requirements.
• Pack: Retail or foodservice use, inner pack, carton configuration and any pallet or barcode requirements.
• Brand: Destination market, required label languages, requested certificates and draft artwork, if available.
• Order: Estimated quantity, destination port, preferred Incoterm, delivery period and frozen transport requirements.

Ask the exporter to confirm the feasible product and pack, applicable MOQ, sample and document availability, and any extra details needed to quote. Compare proposed alternatives with the customer-facing pack and signed product specification. The quotation should identify the same configuration and weight basis as the RFQ.

Final Pre-Order Checklist

Before releasing the purchase order, check:

• Product: The form, count unit, glaze and net shrimp weight match the approved specification and sample reference.
• Pack and label: The inner pack, carton, market wording and artwork version match the signed proof; the first print check is assigned.
• Commercial terms: The quotation and purchase order agree on quantity, MOQ, destination, Incoterm and schedule.
• Quality records: The required lot documents and any inspection or test reports are listed in the agreement.

Resolve any open points in writing and keep the approved version for future orders.

Conclusion

Bring the shrimp specification, pack and label brief together before comparing offers. If you are ready to explore supply, share the brief with BR Global Trade so the team can check the feasible configuration, applicable MOQ and available documents.

FAQs

Q: When should private-label artwork be approved?

A: Approve the final proof after the product, pack and market wording agree, and before printing. Keep the signed version with the order documents.

Q: Can buyers provide their own shrimp-pack artwork?

A: Send the draft artwork and intended market with the enquiry. Confirm the available pack and printing arrangements for the proposed order, then have the buyer approve the final label proof.

Q: How should changes be handled on repeat orders?

A: Compare the repeat order with the approved product, pack and label versions. Record any permitted substitution or change in the written specification before the order is confirmed.

Q: Does private-label frozen shrimp have a minimum order quantity?

A: For the Vannamei product discussed here, the MOQ is one reefer container (20-foot or 40-foot). Ask for any pack-specific printing minimum in the quotation.